MGT-05

Buyer's Weekly Scorecard

The eight numbers every week, filled in and then said out loud, current, without opening a laptop.

weeklyUsed Buyer M16 · Sales Manager M4

The eight numbers — not twenty, eight

Measure	Standard	On / Off
1. TURN — trailing-twelve retail units ÷ average units in stock	5x per year	OnOff
2. USED FRONT GPU — percent of selling price, before F&I, doc fee out	20% of selling price	OnOff
3. RECON AS A PERCENT OF PURCHASE PRICE — across the month, not per unit	8% of purchase price	OnOff
4. WATER — units listed below landed cost, no written GM approval	zero no unit listed below landed cost without written GM approval	OnOff
5. AGED INVENTORY DOLLARS — 120-plus as a percent of used value	5% of used inventory value, 120+ days	OnOff
6. DAYS SUPPLY — units in stock ÷ trailing-90-day daily retail rate	75 days	OnOff
7. DTFL — acquisition to listed, averaged across everything received	5 business days acquisition to listed	OnOff
8. FLOORPLAN CARRYING COST — dollars a day across the lot	8.5% APR	OnOff

Carry GPU as a percentage, not a dollar figure. The same percent on an $8,000 unit and an $18,000 unit is two different numbers, and it is the percentage you buy against.

The clocks and the shape underneath those eight

Measure	Standard	On / Off
Recon started after arrival	24 hrs of arrival	OnOff
Recon completed after start	72 hrs of start	OnOff
Photos after front-line ready	24 hrs of front-line ready	OnOff
Photos per listed unit	15 minimum	OnOff
Description length on units listed this week	150 words minimum	OnOff
VDP-to-lead across live inventory	2%	OnOff
Used inventory under 75 days, built by hand	80% of used under 75 days	OnOff
Units over 120 days	zero	OnOff
Recon against the ceiling on any single unit	12%	OnOff
Single-unit recon spend needing written approval first	over $750 GM approval required	OnOff

What the lot costs you today, before anybody sells anything

1	Units in stock
x	Average daily carry per unit 8.5% APR	$
=	Every day	$
x 30	Every month	$

Carry per day, and what comes off the gross

$2.79 / day: $12,000 unit at the planning floorplan rate
$5.12 / day: $22,000 unit
8.5% APR
$300 per unit: new and used, off the top
$700
excluded from deal gross

The weekly rhythm — a standing block with a start time, nothing interrupts it

1. AGING REVIEW BY BUCKET. 0-30, 31-60, 61-90, 91-120, 121-180, 180 plus. Read the shape, not the total: a 61-90 bucket that doubled is next quarter's aged.
2. COMP CHECK ON EVERYTHING PAST 30 DAYS. Fresh pulls, not last month's. The aging gates run off this data, so stale comps make every gate a guess. 5 sold comps 3 is the floor; flag it at three
3. PHOTO REFRESH ON UNDERPERFORMERS. Any unit under the VDP-to-lead floor goes back in the photo queue this week, reshot to the minimum, description rebuilt. under 1% = price or merchandising problem
4. SHOWROOM ROTATION. Used units physically moved, minimum. Rotation is free merchandising and it makes you touch inventory you have only been reading about. monthly, 3-5 units
5. 120-PLUS DECISIONS. Every unit past 120 days carries a written wholesale-or-retail decision and a signature (INV-04). No exceptions, no carryovers. Day 120 wholesale-or-retail decision in writing

Completed by Date

This week

Week ending

Buyer

Units in stock

Units retailed this week

Units on the 120-plus list

zero

Two weeks running, no signed decision

Weekly block held on

90 min weekly

Sent to the sales manager on

One sheet a week, sent to your sales manager the day you fill it in, alongside the aging disposition record (INV-03). Say the eight out loud, current, without opening a laptop.

Anything you type stays in this browser on this device. It is not sent anywhere and nobody else can see it. Use Export to keep a copy or send it on; Clear wipes the sheet. Your store, name and initials are remembered across every form and filled in for you — change one and it changes everywhere from then on.